Office Cooler Sizing Tool
How many coolers does your team need? Tell us your headcount. We then suggest the right number and size, so nobody waits in line.
Your workplace
Change any answer and the plan below updates right away.
Count staff plus regular visitors. Skip anyone who is remote that day.
A floor counts. So does a wing, a warehouse bay, or anything people would not walk to.
People on their feet drink more, so the same headcount needs more output.
Bottle filling pulls chilled water faster than a cup does, so it drives the size more than the count.
Fixed break times create a queue. That is a capacity problem, not a headcount problem.
Fine tune the assumptions
Hot taps share a small tank that needs time to reheat. Sparkling runs off a gas cylinder.
Use the hours people are actually on site, not the hours the doors are open.
Walk distance is the quiet reason coolers go unused. People will not cross a building for water.
Your suggested setup
1 cooler
One standard output unit covers 30 people in a single area, with room to spare at busy moments.
Standard output, about 1.5 gallons an hour
| One per area1 floor or area | 1 cooler |
|---|---|
| Headcount rule1 per 40 people in an office | 1 cooler |
| Busy hour demand1.1 gallons in the busiest hour | 1 cooler |
| What you need | 1 cooler |
Where to put them
- Area 11 cooler
Treat this as a starting plan, not a rule. Walk the floor before you order. If one corner already keeps a case of bottled water under a desk, that is where the cooler goes. Once you know the count, the cost estimate tool turns it into a monthly number, and the rent versus buy comparison tells you whether to lease those units or own them.